Privacy Statement for Teams Meetings and Teams Webinars

How we handle your data privacy in our Azure AD tenant

This document explains how we collect, use, and protect your personal data when you join our Teams Meetings and Teams Webinars as an internal or external guest. We respect your privacy and are committed to complying with the applicable data protection laws and regulations.

What data do we collect?

When you join our Teams Meetings and Teams Webinars, we collect the following types of data from you:

• Your name, email address, and phone number, if you provide them.
• Your IP address, device information, browser type, and operating system.
• Your audio and video data, if you enable them.
• Your chat messages, files, polls, and other content that you share during the meeting or webinar.
• Your attendance, duration, and feedback data.

How do we use your data?

We use your data for the following purposes:

• To enable you to join and participate in our Teams Meetings and Teams Webinars.
• To improve the quality and performance of our Teams Meetings and Teams Webinars.
• To analyze the usage and effectiveness of our Teams Meetings and Teams Webinars.
• To communicate with you about our Teams Meetings and Teams Webinars and related services.
• To comply with our legal obligations and enforce our rights.

How do we protect your data?

We take appropriate technical and organizational measures to protect your data from unauthorized access, use, disclosure, alteration, or destruction. We use encryption, access control, firewalls, and other security technologies to safeguard your data. We also train our staff and contractors on data protection and privacy best practices. We only retain your data for as long as necessary for the purposes for which we collected it, or as required by law.

How do we share your data?

We do not sell or rent your data to third parties. We only share your data with the following categories of recipients:

• Our service providers, such as Microsoft, who help us deliver and support our Teams Meetings and Teams Webinars.
• Our business partners, such as event organizers, sponsors, or speakers, who are involved in our Teams Meetings and Teams Webinars.
• Our regulators, auditors, law enforcement, or other authorities, when we are required or permitted by law to do so.

What are your rights?

You have the following rights regarding your data, subject to the applicable data protection laws and regulations:

• The right to access, correct, update, or delete your data.
• The right to object to or restrict the processing of your data.
• The right to withdraw your consent, if you have given any, at any time.
• The right to data portability, which means to receive your data in a structured, commonly used, and machine-readable format, and to transmit it to another controller.
• The right to lodge a complaint with a supervisory authority, if you are not satisfied with how we handle your data.

To exercise your rights, or if you have any questions or concerns about our privacy practices, please contact us at [email address].